January 28, 2021
RVA Safe Campus Response Liaison: Director Nancy Retter
COVID-19 Prevention Program
- How will Renaissance Village Academy identify and evaluate its COVID-19 risk mitigation plans and procedures?
● Conduct work-specific evaluations using Identification of COVID-19 Hazards Form (see below).
● Regularly evaluate employees’ potential workplace exposures based on who is allowed on campus. Access to RVA facilities will be limited.
● Regularly review general orders from the State of California, Cal-OSHA, and the San Diego Department of Public Health regarding COVID risks and prevention.
● Evaluate existing COVID-19 prevention protocols in the workplace and add additional prevention protocols as necessary.
● Conduct periodic inspections to identify unhealthy conditions, work practices, and/or procedures that could lead to potential spread of COVID-19 on campus.
- How are RVA employees involved in the identification and evaluation of COVID-19 hazards?
● Teachers are informed of risk mitigation procedures through regular review of county and CDC guidelines with Director Nancy Retter.
● Teachers are involved in the evaluation process by offering regular feedback to the administration as to how well procedures are being followed around campus.
● Teachers / staff collaborate to ensure risk mitigation procedures are being followed; for example, ensuring social distancing during lunch, monitoring the cleaning of the school, checking the ventilation in each room, etc.
- How are RVA employees screened for COVID-19 symptoms?
RVA employees are screened daily for COVID-19 symptoms, such as cough, runny nose, sore throat, difficulty breathing, etc., and by checking that their temperatures are below 100.4° F (38° C) using a touchless thermometer. Temperatures are recorded by either Raquel Curiel or Nancy Retter on a monthly log. Any staff member who has been exposed to an infected individual, attended a gathering, or traveled out of state is required to quarantine for 14 days and to be tested before returning to work. Additionally, all staff are tested for COVID-19 monthly.
- How is the correction of COVID-19 hazards documented?
Unsafe or unhealthy work conditions, practices, or procedures will be documented (see COVID-19 Inspection Form below), and corrected in a timely manner based on the severity of the hazards, as follows:
● A staff member will be assigned to address the unsafe condition based on what type of problem is encountered.
● Director Nancy Retter will follow up to determine if the remedy has been effective in reducing the spread of COVID-19.
- Is RVA supplying Personal Protective Equipment (PPE) used to control employees’ exposure to COVID-19?
Renaissance Village Academy provides face masks, gloves, and eye protection for all employees as necessary.
- What is the role of face masks? Can we remove them?
Face masks are our primary defense against transmission of COVID-19. Masks protect the wearer and those around them. Face masks are required for all people, adults and children, on campus. All students and staff arrive at school with masks. RVA provides masks in appropriate sizes for those who forget them. Masks are worn all day except during snack times and lunch. Exceptions to the mask-wearing rule include:
● When an employee is alone in a room;
● While eating and drinking at the workplace, provided employees are at least six feet apart;
● Employees / students who cannot wear face coverings due to medical or mental health conditions or disabilities, or who are hearing-impaired or communicating with a hearing-impaired person; when masks cannot be worn, face shields with drapes will be required.
- Can we ever take our masks off during the school day?
Face coverings must be worn at all times except during meals and snacks, or when they need to be replaced. All students are provided with 5 paper bags, each labeled with their names and a day of the week. Bags are used one day per week, then left idle for six. These bags are used to store their masks during snack time and lunch. Students are taught how to remove their masks safely and to fold them for storage.
- What kind of face masks should we wear?
● Disposable three-layered disposable medical masks;
● Washable cloth masks, which must have at least 2 layers. As per Dr. Fauci, cloth masks must be worn double;
● Washable two-layered masks with PM2.5 filters, which must be replaced regularly;
● Clear plastic masks with appropriate seals.
Neck gaiters and bandanas are not an acceptable substitute for face masks.
- How often should face masks be washed?
● Cloth face masks must be washed after every wearing using hot water;
● Disposable, blue surgical masks may be worn for one day, then thrown away. If they become visibly soiled, they must be replaced.
- How can a face mask be safely removed?
The mask should be removed in two circumstances:
A) When eating at school:
● Hands must be washed or sanitized prior to removing the mask;
● Being careful not to touch either the mask or your face, carefully grasp the ear loops and pull them forward, removing the mask;
● For masks with a pair of ties, unfasten the bottom one first, then the top one;
● Fold the mask with the outer layer inwards and put it carefully in the paper bag labeled with that day’s name;
● After eating, carefully retrieve the mask from the paper bag;
● Place the mask back on your face;
● Wash hands.
B) When school is over and employees / students are safely away from others:
● Hands should be washed or sanitized prior to removing the mask;
● Being careful not to touch either the mask or your face, carefully grasp the ear loops;
● For masks with a pair of ties, unfasten the bottom one first, then the top one;
● If at home, remove any filters from washable masks. Discard the filters and place the masks in the laundry. Place disposable masks in the trash;
● If in the car, we recommend folding the mask with the outer layer inwards and placing the mask in a bag until you can put it in the laundry or into the trash, as appropriate.
- Does the State or County require face masks?
The State of California requires that people wear “face coverings when they are outside of the home,” unless they qualify for exemption. The relevant exemptions for RVA are:
● Persons with a medical condition, mental health condition, or disability that prevents wearing a face covering. This includes persons with a medical condition for whom wearing a face covering could obstruct breathing or who are unconscious, incapacitated, or otherwise unable to remove a face covering without assistance.
● Persons who are hearing impaired, or communicating with a person who is hearing impaired, where the ability to see the mouth is essential for communication.
● Persons who are working in an office or in a room alone.
● Persons who are actively eating or drinking, provided that they are able to maintain a distance of at least six feet away from persons who are not members of the same household or residence.
● Persons who are outdoors and maintaining at least six feet of social distancing from others not in their household or residence. Such persons must have a face covering with them at all times and must put it on if they are within six feet of others who are not in their household. (At RVA, students must wear face masks while playing outside and during physical education.)
- How will Renaissance Village Academy ensure student hygiene?
● Teachers model appropriate hygiene every day.
● All children and staff are required to wash their hands at set times during the day:
A) At the beginning of school, before class;
B) After handling shared items;
C) Before going to recess;
D) At the end of recess;
E) Before eating at lunch or snack time;
F) After eating at lunch or snack time.
● All children and staff are required to wash their hands or to use hand sanitizer after touching their faces, the floor, their shoes, one another, etc. They have learned to self-monitor, but other students also remind them.
● Hand sanitizer is available on every desk for individual students.
- How will RVA investigate and respond to COVID-19 cases?
● Given the population of Renaissance Village Academy, if a student or staff member tests positive for COVID-19, the school will immediately close and Director Nancy Retter will contact the San Diego County Health & Human Services Agency (858-694-3900). Students will be provided with age-appropriate on-line lessons;
● If someone from the household of one of our students or staff is diagnosed with COVID-19 or reports that they have come into contact with someone who has been diagnosed with COVID-19, that student or staff member will be required to quarantine for two weeks. All families will be notified and offered the choice of having their students attend class in person or on-line. If the staff member is the Director Nancy Retter, the school will close for two weeks and continue on-line.
● Enact localized shelter-in-place restrictions, if advised.
● Support contact-tracing efforts as undertaken by the county’s public health office or other officials.
● The school will be cleaned and disinfected.
- How will Renaissance Village Academy communicate with employees to ensure they have up-to-date COVID-19 information regarding temporary school closures, updates to risk mitigation practices, and potential hazards?
Director Nancy Retter shares all communications from San Diego County Office of Education regarding COVID-19 with the staff. During the school day, communication is done verbally or via text. After hours, communication is done via text unless the matter is urgent, in which case staff members are called.
- What if a school employee has a medical condition that puts the employee at a greater risk of severe COVID-19 illness?
We do not discriminate against employees, regardless of any disability or medical condition they might have. If an employee is at greater risk of severe COVID-19 illness, they will be asked to consult with Director Nancy Retter about the best means of keeping them safe. This might include working from home or being provided with additional PPE and / or a modified work schedule.
- How are faculty and staff receiving effective training and instruction on COVID-19 related matters?
● Critical updates from the CDC, the San Diego County Office of Education, and other local public health and education agencies shared immediately with the staff. The implications for implementation are discussed and all questions answered.
● Use of face masks, gloves, and eye protection are reviewed weekly and updated as necessary, as are cleaning protocols.
● Basic information about how COVID-19 can spread as well as prevention methods have been shared as new information has become available.
- How will Renaissance Village Academy limit the spread of COVID-19 on campus should there be a positive case?
As soon as the administration is made aware of a positive case of COVID-19, whether a staff member, a student, or a family member of either who lives in the same home, the entire school will close and the students and staff will be ordered to quarantine for 14 days. The school will be cleaned and disinfected before reopening.
In order to limit the possibility of spread, RVA maintains stable groups of students who do not interact with other groups. Each group is limited to maximum of 8 students. Siblings are kept together as much as possible to limit familial exposure.
- How will Renaissance Village Academy report, document, and provide access to all necessary information to stakeholders regarding COVID-19 prevention measures? :
● All stakeholders are provided hard copies of all necessary information regarding COVID-19 prevention measures.
● All families of students and employees also receive emails detailing the COVID-19 prevention measures.
● The RVA COVID-19 prevention measures are posted at the entrance to the school.
● The RVA COVID-19 prevention measures are posted on the school website. .
- How will Renaissance Village Academy determine when an infected employee is cleared to return to campus?
● Any employee who has tested positive for COVID-19, whether or not they are symptomatic, must quarantine for 14 days. Additionally, they must have a negative COVID-19 test before they can return.
● If, after the 14-day quarantine, the employee is still symptomatic, they may not return until they have been symptom-free for at least 14 days and have tested negative.
● If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 14 days from the time the order to quarantine was effective.
Identification of COVID-19 Hazards Form
All persons, regardless of symptoms or negative COVID-19 test results, will be considered potentially infectious. Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example: entrances, bathrooms, hallways, eating areas, and waiting areas.
Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, and independent contractors. No independent contractors will be employed for the duration of the pandemic, members of the public will not be allowed to enter the facility, and parents will only be allowed to enter or tour the facility when students are not present. We will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.
|Person conducting evaluation:|
|Name(s) of employee and authorized employee representative that participated:|
|Interaction, area, activity, work task, process, equipment and / or material that potentially exposes employees to COVID-19 hazards||Places and times||Potential for COVID-19 exposures and employees affected, including members of the public and employees of other employers||Existing and/or additional COVID-19 prevention controls, including barriers, partitions, and ventilation|
COVID-19 Inspection Form
|Person conducting inspection:|
|Work location evaluated:|
|Issue||Status||Responsible person||Date Corrected|
|Surface cleaning / disinfection|
|Appropriate use of hand sanitizer|
|Appropriate use of PPE|
|Appropriate use / cleaning of face coverings|
|Appropriate use of gloves as needed|
|Appropriate use of face shields / goggles as needed|